Skip to content

HubSpot Privacy Notice

August 2024
1. Privacy policy

The purpose of this Privacy Policy (“the Policy”) is to provide adequate safeguards for the processing of Personal Data by UKCEH in accordance with UK Data Protection Laws. This privacy policy sets out how we use and protect any personal data that you provide, and you can be assured that it will only be used in accordance with this privacy statement. The main UKCEH Policy can be found here, the HubSpot Privacy Notices here, and the UKCEH DPO can be contacted here.

2. What we collect

We may collect the following information:

  • Name, job title, company, contact information including email address and phone number.
  • Behavioural data from your interactions with UKCEH, such as website visits, event or meeting attendance and email engagement, so, when you send us an email, the content of your message, along with your email address, will be recorded and stored in our system. This helps us manage our relationship with you more effectively. Your information will be handled securely and used only for the purpose of supporting our ongoing communication.
3. Disclosure

We do not disclose your personal data to third parties, except for the purposes described in this Policy.

4. Your data protection rights

You have the following data protection rights:

  • You have the right to access your data,
  • You have the right to rectify, update or delete your data,
  •  You can object to the processing of your data.
  • You can ask us to limit the processing of your data.
  • You can ask for the portability of your data.
  • You have the right to complain to a data protection authority about the collection and use of your personal data.

You should contact partnerships@ceh.ac.uk if you have a query about how your data is used in HubSpot.

5. Purposes and legal bases of personal data processing

We collect and process your personal data:

  1. For marketing services, we believe might be of interest to you by using the email address you provided to us, provided that you are a client/user and/or there is an established or interest for a relationship between us. If not, we undertake to request your informed consent before processing any of your personal data for specific marketing purposes. You will always have the option to ‘unsubscribe’ from such communication at any time.
  2. On the basis of necessity to perform activities in relation to the services we provide to you
6. Data retention

We will only retain your personal data for as long as it is necessary for the purposes of processing explained in this Policy. We will delete personal data that has not been accessed after 1 year and delete it safely, taking all appropriate legal and technical measures. Any requests to ‘unsubscribe’ will be acted on immediately.

7. Security

We are committed to ensuring that your personal data is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic, and managerial procedures to secure the personal data we collect online and prevent any violation or breach of personal data.